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AI Services & Automations

Your team should be doing work only people can do.

Every week, service businesses lose 10–20 hours to tasks a well-built workflow handles automatically. We build those workflows using GoHighLevel, n8n, and Make.

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// What We Automate

The 6 most common workflows we build

If your team is repeating the same task more than a few times a week, it can probably run without them. Here are the automations we build most often for US service businesses and growing teams.

  • 01

    Lead Capture & CRM Onboarding

    New leads from your site, Facebook Lead Ads, or landing pages land in GHL automatically — tagged, assigned, and in a follow-up sequence before they move on.

  • 02

    Follow-up Sequences

    Automated email and SMS sequences that fire when a lead takes action. A text 5 minutes after they fill a form. An email 24 hours later. Runs without anyone watching.

  • 03

    Appointment Booking & Reminders

    Prospects book from your GHL calendar, confirmations go out automatically, and reminders fire the morning of the call. Your team just shows up.

  • 04

    Client Onboarding

    When a new client signs, a trigger fires: welcome email, intake form, document request, task assignments. The same sequence runs for every client, every time.

  • 05

    Invoice & Payment Reminders

    Payment reminders go out on schedule via SMS or email. If unpaid at 7 days, a follow-up escalates automatically — consistently one of the highest returns for service businesses.

  • 06

    Reporting & Dashboard Updates

    Weekly pipeline summaries, GA4 reports, and Meta Ads performance pushed to Slack, email, or Google Sheets every Monday. No one runs it by hand.

// Tools We Build With

The right tool for the right problem

We work with three platforms. Each is the right tool for a different kind of problem — and we choose based on your needs, not preference. Need automation to feed into a custom SaaS product? Our SaaS team builds those.

  • 01

    GoHighLevel (GHL)

    Our default for service businesses. CRM, two-way SMS, email automation, calendar booking, and pipeline tracking in one platform. We build on what you have or set it up from scratch.

  • 02

    n8n

    For workflows that need to connect tools GHL doesn't reach natively — Airtable, QuickBooks, Slack, Google Sheets, or any API. 400+ integrations, runs on your own server for full data control.

  • 03

    Make (formerly Integromat)

    Reliable app-to-app connections at volume — 2,000+ integrations including Stripe, Typeform, HubSpot, and Google Drive. Predictable pricing and a visual builder you can audit end-to-end.

// Our Process

Every project starts with your actual operations

  1. 01

    Audit Your Workflows

    A 45-minute walkthrough of your operations — what your team does manually, which tools are in place, and where the most hours are being lost.

  2. 02

    Design the Workflow

    We map the full sequence: triggers, conditions, actions, edge cases. You review and approve. Nothing gets built until the design is locked.

  3. 03

    Build & Test

    Built in your live environment with real data. Each trigger tested at least 3 times, including failure scenarios, before anything goes live.

  4. 04

    Hand Over with Training

    We walk your team through what was built and how to update it. Everything is documented. The workflow is yours to run.

// FAQ

Common questions

Any task that follows consistent steps: receive input, check a condition, take an action. Common workflows handle lead capture, follow-up sequences, appointment reminders, client onboarding, invoice reminders, and weekly reporting. If your team repeats the same manual task more than a few times a week, it is worth an audit.

A single workflow typically takes one to two weeks from audit to deployment. More complex projects — like a full GoHighLevel setup with multiple sequences and integrations — take three to six weeks. We scope it before we start so you know exactly what you are getting.

No. We handle the build. Routine updates in GHL or Make can be made through the platform interface without any code. For n8n workflows, we document the logic and train your team to manage day-to-day changes.

GoHighLevel is a CRM and marketing platform for service businesses. It handles contacts, pipeline, two-way SMS, email sequences, calendar booking, and reporting in one place. If you are paying for Calendly, Mailchimp, a CRM, and a booking tool separately, GHL can consolidate most of that. As a GHL CRM agency, we handle migration, configuration, and automation build so you get a working system, not just a login.

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